The pandemic, despite the desire of many board members to return to in-person meetings, has forced us to to meet online. This hybrid model will not disappear and boards have to find a way of running effective meetings that are both in person and remote attendees.
To ensure that meetings are productive, it’s essential that the chairman of the board follows the agenda. He or she must also give clear directions. Digital tools can help speed up meeting processes by making it easier for attendees to go through tasks faster. It is also essential that remote and in-person attendees receive the same materials in advance. This includes presentations and documents that will be used during the event, along with notes and other information that is distributed in advance.
Prioritizing participation in hybrid meetings will ensure that all board members are on the same on the same page. To achieve this, you must make sure that the virtual platform functions correctly and that all necessary links have been used and downloaded prior the start of the meeting. It is possible to identify and resolve any issues earlier by having a designated person from your staff join the meeting.
In the same way, muting the microphone when not speaking will help eliminate echoes and background noise, allowing everyone to focus on the discussion in front of them. It’s recommended to close other tabs and stop any music or videos prior to starting the meeting. In addition, using a meeting management program that includes accessibility features can make your event more accessible for people with hearing, vision and speech disabilities.